Tuesday, February 21, 2012

Automatically BCC someone/ an email address in Gmail

Copying an email address in on all emails being sent from Gmail might seem like a strange thing to do, but in terms of ultra-redundancy and/ or business continuity it can be quite useful.  Some organisations might also like to have all outgoing emails copied to a separate address for policy compliance or auditing reasons.

How to automatically BCC an address on all outgoing mail in Gmail.
First up you'll need to be using the Google Chrome browser for this to work, but if you're a Google fan than you're probably already a heavy user of Google Chrome anyway, er, aren't you?  This method of sending a BCC copy of all outgoing Gmail emails requires the use of Google Chrome extensions, but don't let that scare you, they're very easy to use.  This method will apparently work in FireFox, but I prefer Chrome so ner ner ner.


Auto BCC method:
  1. Install the TamperMonkey Chrome extension from the Chrome Web Store
  2. Install the Gmail Auto BCC script from this page  http://jaidev.info/home/hacks/gmailAutoBcc (make sure you're reading the Chrome/ Chromium instructions not the FireFox instructions).
  3. When you go to compose or reply to an email a prompt box will pop up asking which address should always receive a BCC copy of outgoing emails, this only happens once so get it right!
  4. Sit back and make a cuppa, your work is done here.

Notes:
  • If you have several 'send as' or pop3 accounts set up in Gmail you will be asked for a BCC address for each account/ profile, if you don't want to BCC one of the accounts then leave the box that pops up empty and click okay.
  • If you want to send an email without the auto BCC then 'pause' the script using the TamperMonkey icon in the top right of Chrome.
  • Watch out for TamperMonkey and/ or Chrome updates, they can sometimes break this auto-BCC script.